Sick leave management with Xpert Suite

Xpert Suite makes sick-leave management simple, efficient, and data-driven. Employees, managers, and HR collaborate in a shared system where every step is clear, automated, and secure. The result? Shorter absence periods, better follow-up, and a healthier organization.

Structure and optimize your sick leave processes

Identify the bottlenecks in your processes

Centralize everything in one system

Tailored sick leave policy

When an employee reports sick leave via the app or web, the system instantly registers it and automatically notifies both the manager and HR. The manager receives support to plan actions, schedule conversations, and document measures. At the same time, HR maintains full oversight and can easily follow up in line with company policy. When it’s time to return to work, the system guides the process with reminders for the next steps, automatic documentation of the reintegration, and real-time updates of the statistics.

The result? 25% faster return to work, 30% fewer missed follow-ups, and 100% GDPR-compliant handling.

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Integration with Försäkringskassan

Xpert Suite can be integrated with Försäkringskassan’s digital services, allowing you to easily manage certificates, sickness benefits, and rehabilitation plans directly within the system. You avoid double work and gain a secure, accurate process that complies with Swedish regulations.

Custom forms for your organization

Create your own forms for sick-leave reporting, follow-up meetings, rehabilitation plans, and return-to-work – directly in the system. You can build templates with custom fields, rules, and roles to match your organization’s specific processes.

Examples: Self-assessment during illness,
checklist for the manager’s first call
and action plan with deadlines and responsibilities

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Automated workflows that save time

Xpert Suite automates the entire sick-leave process – from the initial report to follow-up and closure. You can set up workflows triggered by specific events, such as a missing doctor's certificate or a scheduled meeting.

Examples of automations:
Reminder to manager after 3 days, notification to HR for long-term sick leave and automatic creation of a rehabilitation plan.

This way, you reduce administrative work, ensure nothing is overlooked, and gain more time for value-creating activities

Benefits for the entire organization employees

With easy sick-leave reporting, clear communication, and a fully secure process, the system simplifies absence management for everyone. Managers benefit from automatic reminders, support for scheduling conversations and follow-ups, and a clear visual overview of their team’s status. At the same time, HR retains full control over policy compliance and statistics, can identify potential risk areas, and tailor interventions based on real-time data.

Xpert Suite provides clear insights into our sick leave: where it occurs, what causes it, and how it supports our "be-well" prevention policy at Mars. Keeping our employees healthy and energized is essential to us.

Ingrid Wientjens - van Gemert

Mars

Data-driven sick-leave management

Xpert Suite gives you insights that make a difference. You can spot patterns, trends, and risks – and take action before absences become long-term. The system helps you prioritize the right cases and follow up where it’s needed most.

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Security and compliance

All data is handled in accordance with GDPR and legal requirements. The system is ISO 27001 certified and SOC2 compliant. You control access through roles and permissions – and all communication is encrypted.

Want to see how it all fits together?

Xpert Suite isn’t just a system – it’s a strategy for healthier workplaces. Book a demo and we’ll show you how each part can create value for your organization.